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Owner Resources

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Board Meetings

MONTHLY SCHEDULE: 2nd Sunday of each month at 7pm in clubhouse.(Note: May is 3rd Sunday)

ANNUAL MEETING: 3rd Sunday in January at 2pm

All homeowners and residents are welcome to attend. There is an open forum at the beginning of the meeting for anyone who wishes to bring an issue up for discussion.


Meeting minutes available by email

Board Members

Dori Schoonmaker, President
Tom Coit, Treasurer
Jeff Page, Vice President
Lynn Barbee, 2nd Vice President

Heather Hanning, Secretary,


Board of Directors Email:


Architectural Review Committee:

Artemenko, Sofia, 910-221-1510
Meyer, Bill, 910-471-3792
Palumbo, Steven, 919-602-4175
Tomicki, David, 770-331-1219
White, Art, 484-560-1053

ARC Email:


Social Committee:

Berhalter, Katy-, 716-807-2587

Dunn, Cindy-, 252-531-9231

Jones-Shelley, Jullena-, 301-642-1693

Roth,, 850-556-8081

Smith, Kathy-, 717-757-5578

Stewart, Elaine-, 910-617-0168

Common Areas

Clubhouse Event Registration

Use the Event Registration form below (pdf) to register your event at the clubhouse. This form should be sent to the event coordinator (Currently Amy Starr Allen) and cc the board ( The coordinator will schedule the event on the calendar and let you know once finalized. The clubhouse may be reserved by residents for private functions during the off season (when the pool is closed, usually Oct 15 - April 15). No reservations can be accepted during pool season because restroom/clubhouse access may not be denied to pool users. No food is to be left in the clubhouse.


Download Form


 Hours: Dawn to 10pm

Season mid April-mid September (roughly depends on County inspection)

Tennis Court

Hours 8am - 10pm


Hours 8am  - 10pm


Rules for Common Areas


Neighborhood Information

Annual Dues: $350
Due Date: March 15
Late Payments
Annual Homeowner’s Dues received after March 15 will be subject to a $20.00 per month late payment penalty for each lot in arrears, per the N. C. Planned Community Act. This penalty will accrue monthly until payment is received in full. Liens will be filed against all properties remaining delinquent after July 15. Owners will also be assessed a handling fee of $25.00 along with a $6.00 filing fee for all liens filed.


Transfer Fee
There is a $25 transfer fee to be paid to CSOA whenever a lot is sold in Carolina Sands. This is collected at closing, and should appear on closing statements. The fee covers costs the CSOA expenses associated with database entry, address changes and keys issued.


Upon purchase of property, one FOB for the clubhouse and one regular key for the tennis court will be issued. A second key for the tennis court may be purchased at a charge of $5.00. There is a limit of two of these keys per lot. Only one FOB will be issued per property.


To replace a lost FOB or key, there is a $25.00 fee. Original FOB will be deactivated when lost. Under no circumstances will FOB or key be issued to tenants. The tenant must contact the homeowner or property manager to obtain them. Homeowner or property manager is responsible for FOB and key issued to tenant and must have them returned to them at the end of the property lease. 

Contact info and replace cost info


Mailbox Keys ( must be obtained from the Carolina Beach Post Office, HOA does not manage)


Popular Forms

Architectural Approval Form (needed for property improvements)

Bylaws (pdf)

Property Restrictions (pdf)

Rules (pdf)


Frequently Asked Questions


Click Here to see our FAQ page!

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